How Compliance Tracker 365 works

Compliance Tracker 365 is a Microsoft SharePoint Online app which works with Teams. It allows documents and pages to be targeted to groups of people for reading using simple tags. Content which matches a person’s profile tags is highlighted and the read state of all targeted content is available in configurable compliance reports. Compliance Tracker 365 can be implemented in any new or existing Microsoft Office 365 environment to ensure your essential information is read on time by the right people.

Target

Guarantee that the right people are reading the right content.

Track

Record who and when the content is read.

Report

Report on both read compliance and non-compliance.

What can Compliance Tracker do for you?

Microsoft SharePoint can easily store millions of documents and pages, but ensuring individuals are aware of what’s important to their role and reporting on whether these documents have been read was not easy until now. With Compliance Tracker 365 you can quickly target documents or pages to the people that need to read them, and track when the content was read. This removes the guess work by staff knowing what’s important for their role, and for managers by being able to report that content has been read and understood. Any document or page stored in SharePoint can be targeted to groups of people with minimal effort. Existing document libraries can be leveraged, increasing the value of existing SharePoint content, and any security or distribution group can be used to generate profiles. Compliance Tracker 365 makes targeting, tracking, and reporting on who’s reading critical content easy in SharePoint Online.

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Target People and Content

Compliance Tracker 365 targets content to groups of people built on profiles. Profiles can be manually assigned and set, based on group membership or data in third party systems. Compliance Tracker 365 can target any content for either optional or mandatory reading which will in turn determine how and where content is displayed on your intranet. Compliance Tracker 365 targeting is instrumental in ensuring new starters read important onboarding material, care workers have read essential changes to work procedures and managers are fully across new policies and processes.

Track what has been read, by whom

Once content has been set up and targeted, Compliance Tracker 365 tracks that content has been read and understood. Content reads can be tracked through manual acknowledgement buttons or carried out in the background with automatic acknowledgements or completely hidden. Trackers will also be available for feedback and multiple-choice questionnaires, ensuring knowledge content is constantly corrected and to ensure what has just been read is fully understood. Content can also be configured for rereads after a set number of days or when the version has changed, ensuring staff are always refreshed and are across the latest information.

Report on content and people

Single click standard reports are available to highlight gaps in compliance. Reports generate on the fly show who has and hasn’t read assigned content. Custom reports can be configured to analysis data further based on terms, departments, read duration or time. All data can be export to Excel or PowerBI for further analysis. Compliance managers can now report on read compliance in a single click saving time and providing certainty content has been read.

Contact us today to register your interest in Compliance Tracker 365. A member of the team will reach out to you to see how Compliance Tracker 365 can solve your business needs. You can also contact our office on +61 (2) 8540 4305. We're located in 13/39 Phillip Street Newtown NSW 2042.

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